1) PERSONAL DATA COLLECTED
From Beaconforce Customers and Customer Employees:
We may collect, process and/or store your Personal Data from a number of sources, primarily to provide products and services under our contracts with our Customers and to improve those products and services.
Beaconforce, in delivering its human resources management products and services, also processes data supplied by its Customers about their employees in order to provide Customers with the full benefit of those products and services (see Section 2 below for further details). Such data, like name, surname, employee number, function and e-mail address are collected under instructions set forth in the contract between Beaconforce and its Customers.
From Beaconforce Job Applicants and Beaconforce Employees:
We collect Personal Data from Beaconforce job applicants to conduct our applicant review process and hiring activities. We collect Personal Data from our employees for the purposes of fulfilling our human resources obligations to our employees, such as conducting employee performance evaluations, administering payroll and benefits (and related record keeping), filing government reports, performing company network management and authentication, security, emergency notification management, and enhancing employee health and safety.
From Visitors to the Website:
Non-identifiable Information: When you utilize the Website, we may receive certain personally non-identifiable information about your use of the Website. We may store such information ourselves or it may be included in databases owned and maintained by us, our subcontractors, agents or our business partners. We may use such information and pool it with other information to track, for instance, the total number of visitors to the Website and the domain names of our visitors’ Internet service providers.
Information Collected via Cookies and Similar Technologies: We also collect and/or log specific Website visitor information, which may include both non-identifiable information and Personal Data, including what kind of browser visitors are on, what operating system they are using, their IP-address, cookie information, time stamp and clickstream information. This data is collected through the use of log files, “cookies” or other similar technologies. “Cookies” are small files of data that may be sent to your web browser and stored on your computer. We may collect and store this information and combine it with other Personal Data you have provided.
We also use first-party and third-party cookies in online advertising efforts. When you visit the Website, third parties may set cookies on your computer and use those cookies to collect information about you, including about your computer and how you use the Website.
Managing Cookies and Similar Technologies:
Most web browsers can be configured not to accept cookies, notify you if a cookie is sent to you, or otherwise manage cookies and similar technologies. If you turn off cookies and similar technologies the Website will still detect anonymous visits, but the notices they generate cannot be associated with other anonymous information or personally-identifiable information and are disregarded. Similarly, if you would like to prevent third parties from setting and accessing cookies and similar technologies on your computer for advertising and other purposes, you can configure any browser to manage or block cookies and those technologies. Additionally, cookie preferences, including the ability to opt-out of first and third-party cookies, may also be set and managed in the browser.
2) HOW DOES BEACONFORCE USES PERSONAL DATA
If you visit our Website:
We may use your Personal Data in the manner described in Section 1 above. You can use many features of our Website without providing any Personal Data, however, you may not be able to use certain services at their full extent.
Personal Data provided to us directly in another manner:
We may use your Personal Data in connection with the reason for which it was provided, such as to deliver the product or service you requested, answer the question you posed, or diagnose a technical support issue. We also may use it to send you product or service notices that may be of importance to you, prevent, detect or investigate illegal or fraudulent activity, or use it as otherwise disclosed to you when you provide us the information. We may use Personal Data information to contact you to tell you about services we believe will be of interest to you. When we contact you in these ways, we will always do so based on your prior consent to receive such communications, or upon our “legitimate interest” to communicate with you, for instance if we have information to share based upon your prior relationship with Beaconforce. In every case, we offer you the opportunity to “opt-out” from receiving further such communications. You can do so by very easily clicking the unsubscribe button at the bottom of the e-mail you received.
If you are an employee of a Beaconforce Customer:
When Beaconforce collects and processes Customer employee data in accordance with a Customer’s instructions set forth in our Customer contract, we only use that employee data to provide products and services consistent with those Customer instructions. The collection, retention and destruction of all Customer employee data is, at all times, controlled by the Customer (as the employer), and any questions or requests with regard to a Customer employee’s Personal Data should be directed to that employer. However, if you would choose to direct yourself to Beaconforce, we will forward your question or requests without undue delay to our Customer and from then on, all communication regarding that question or request will be directly between you and our Customer.
If you are a Beaconforce job applicant or Beaconforce employee:
We collect Personal Data from Beaconforce job applicants to conduct our applicant review and hiring activities. We collect Personal Data from our employees for the purposes of fulfilling our human resources responsibilities as described in Section 1 above. Beaconforce employee Personal Data may be accessed by our human resources, IT and support personnel, and their subcontractors, in the United States and other countries as reasonably required to fulfill these obligations, consistent with applicable law. Beaconforce takes reasonable steps to ensure that all job applicant and employee data collected is accurate, complete and current for its intended use and that an adequate level of protection is also guaranteed, consistent with, among other legislations, the applicable European Data Protection legislation.
3) OUR DISCLOSURE OF YOUR PERSONAL DATA
Your Personal Data will not be sold or rented by Beaconforce to third parties for promotional / marketing purposes.
We will not use, share or distribute your Personal Data except as follows: i) as necessary to maintain the security of our products, ii) as required by applicable law, iii) for Customer employees, as described in a contract between Beaconforce and our Customer, iv) or as otherwise set forth in the subsequent paragraphs of this Section directly below.
In the event of a sale, merger, reorganization, dissolution or similar event of/by Beaconforce relating to all or a portion of its business, assets or a Website, Personal Data may be part of the transferred assets.
Service providers, subcontractors, agents:
We sometimes hire other companies to perform certain business-related functions, for example hosting services or maintaining databases and conducting mailings on our behalf. When we employ another party to perform a service or function, we may need to provide them with access to certain Personal Data. In that event, we only provide them with the information that they strictly need to perform their specific service or function. We are accountable for any Personal Data that it receives from you and subsequently transfers to these third parties, in accordance with applicable privacy law. We remain responsible if a third-party that we engage to process Personal Data on our behalf does so in a manner inconsistent with applicable law, unless we can prove that we are not responsible for the activities or circumstances giving rise to the claim.
Partners and related third parties:
We may share information with third party partners who resell our products and services and/or provide value added services. We may offer with third parties (solely or jointly) webinars, white papers, or other services related to our offerings or services. We may share your contact information and your expressed interest in these offerings or services with third parties, if you have provided prior consent to this use of your data, or if we believe we have a legitimate interest in doing so, based on our prior business relationship with you.
We also may disclose your Personal Data if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend our rights or property, (iii) act in urgent circumstances to protect the personal safety of users of the Website or the public, or (iv) protect against legal liability.
4) ACCESS AND CONTROL OF PERSONAL DATA
Visitors to the Websites:
Employees of Customers of Beaconforce:
Employees of Customers of Beaconforce should contact the appropriate person within their employer’s organization to understand, access, change and/or control what employee information is provided by the employer to Beaconforce so that Beaconforce may deliver its products and services to the employer under their contract.
Job applicants should reach out to their Beaconforce recruiter or human resources contact, as applicable, to understand, access, change and/or control Personal Data that has been provided to us in the context of a job application.
Employees of Beaconforce:
Our employees should reach out to their the human resources contact of Beaconforce to understand, access, change and/or control Personal Data that has been provided to Beaconforce in the employment context.
Publicly Available Information:
We do not knowingly collect Personal Data from children under the age of 13. If you are under thirteen, please do not submit any Personal Data to us. If you have reason to believe that a child under the age of 13 has provided Personal Data, please contact us, and we will endeavour to delete that information from our databases without undue delay.
Links to Other Websites:
The Website may frame or contain references or links to other websites not owned, operated or controlled by Beaconforce, and their privacy policies may differ from ours (the “External Websites”). We are not responsible for the privacy policies and procedures of External Websites and the privacy policies and procedures we describe here do not apply to External Websites. We recommend that you read and understand the privacy policies of External Websites.
We utilize commercially reasonable physical, technical, and administrative controls and procedures to safeguard the Personal Data provided to Beaconforce and protect it from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no Internet or e-mail transmission is ever fully safe nor secured nor error free. In particular, e-mail sent to or from us may not be secure. Therefore, you should therefore take care in deciding what information you send to us via e-mail. Please keep this in mind when disclosing any Personal Data to us or our service providers electronically. The Users of the Website, application and online services are responsible for maintaining the security of their passwords, user name or ID or other form of authentication needed to access to secure areas or services. We may suspend your access to the Website or one of our services, without notice and pending our investigation, if a security breach is suspected.
7) RETENTION OF INFORMATION
We will retain your Personal Data for as long as any web registration you have with us is active, as needed to provide you (or your employer, as applicable) services or information requested, or for the period needed as described in this Policy or advised to you at the time of collection.
If at any time after providing contact or other Personal Data to us your Personal Data changes, or if you change your mind about receiving information from us (for example types of marketing materials, newsletters, etc.), or wish to change any other use of your Personal Data described above which we control, send us your request with your updated information and/or your new choices. Send your request to firstname.lastname@example.org or by postal mail sent to the Privacy Officer of Beaconforce, 44 Tehama St, San Francisco, CA 94105, United States. We will respond to your request to access, change or delete your Personal Data within 30 days. Of course, we will retain and use your Personal Data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
9) CONTACTING US WITH QUESTIONS
10) COMPLIANCE MECHANISMS:
When collecting, using and processing Personal data, Beaconforce will only do so in or to countries that guarantee an adequate level of data protection, as provided by the applicable European Data Protection legislation.
We also receive and process some data from Customers who operate in the European Union and transfer data to us under other compliance mechanisms, such as agreements to process data under the EU Standard Contractual Clauses.
11) PRIVACY COMPLAINTS:
We encourage you to contact us if you have a general privacy complaint. We commit to work diligently to resolve complaints about our collection or use of your Personal Data. Individuals with inquiries or complaints regarding our privacy practices should first contact the Privacy Officer of Beaconforce at email@example.com.
EU Job Applicants and EU Employee Complaints: If you are a job applicant or employee of Beaconforce in the EU or Switzerland with a complaint about your human resources data, and that complaint cannot be resolved with Beaconforce directly, we commit to cooperate with the panel established by the EU data protection authorities (DPAs) and/or the Swiss Federal Data Protection and Information Commissioner, as applicable, with regard to that human resources data complaint. Please contact us to be guided to the relevant DPA office and contact information. A binding arbitration option will also be made available to you to address complaints not resolved by any other means.
Beaconforce S.r.l. via San Vittore 39, 20123 Milan MI, Italia